Job Description

Calling all Event Producers with both Live and Virtual Events experience who are looking for a permanent role with hybrid working with a London based agency. This agency works with the likes of Linkedin, Google and Hopin to name a few! Working across Live, Hybrid, Virtual, Stratagy, Content and Creative delivering events globally with offices not just in London but over in the USA and Australia!

 

Event Producer Purpose:

 

• Full ownership of the event, with a focus on the attendee touch points and overall event experience.
• Main contact for the client throughout the planning process, the senior producer is there to keep things together and keep the client happy and motivated both pre- event and on live days.
• Management of the team working on your projects to ensure successful event delivery & that all company processes are being adhered to and updated throughout.

 

Day to day responsibilities include:

 

• Team Support
• Training new starters
• Promoting the company culture
• Attending team meetings and providing input, ideas & feedback.
• Support account team and business development team with pitches
• Research and educate themselves on the latest technology and offerings within the event industry.

 

Pre- Event:

· Taking initial client briefs & writing the full brief out for the team & suppliers

· Managing and producing client Workshops

· Responsible for the successful execution of large-scale projects from brief through to reconciliation across all company deliverables

· Responsible for attendee touch points – overall event experience

· Management of team working on your projects to ensure successful delivery, where relevant all areas including:

o Event production

o Virtual platforms – build and technical management

o Event Apps

o Design & Video Edit

o Content (including proofing)

o Sponsors & Exhibitors

o Registration

 

o Venue Finding

o Marketing Comms

o Talent

o Accommodation

o Supplier Management

o Covid Testing

o Travel & Expenses

o Risk Assessments

· Responsible for the following company processes and procedures throughout the projects:

o All PCN’s are raised in a timely manner

o All PO’s are raised & sent in a timely manner

o Keeping the client critical path up to date

o All client call notes are saved and circulated, and or call recordings

o Managing the team Asana project and ensuring it is up to date

o Keeping Procim figures up to date

o Time management across the team working on your projects

o Making sure team are adhering to the above processes

· Building the costings

o Profit management upselling services where possible

· Client relationship management and keeping clients happy throughout

· Ensure projects are managed to timescales and filed correctly

· Work collaboratively across departments

· Supplier negotiation to increase profit and or savings for client

· Confidently briefing internal teams and external suppliers

· Tracking payments in and out to ensure positive cash flow

· Producing event flow documents

· Site surveying

Event Days

· Virtual & Onsite management of:

o Suppliers

o Main Organiser

o Lead the event team

o Budget management

o Supporting Producers and Senior Producers

o Client management

o Troubleshooting and problem solving.

o General support

o Reporting & escalating issues to Account Director.

o Identify possible business development opportunities working with ADs/AMs

Post Event

· Budget reconciliation

· Manage development of any post event videos

· Attend and input at both the internal and external event debrief, collate all notes and send to the AD

· Aim to get the client to confirm the next event to work on

· Draft post event client communication to be reviewed by the AD

· Write up case study working with Sales and Business Development Manager

 

To find out more about this role give me a call on 01172840081 and send over you most up to date CV/portfolio to my direct work email - emily.preen@mustardjobs.co.uk OR APPLY HERE TODAY!